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TENT FAQs

WHAT SIZE OF TENT DO I NEED?

This depends on what you’re going to do under the tent and the number of people you expect to be under the tent at any given time. Tents can be used with Banquet Seating (guests sitting at tables) or Auditorium Seating (guests sitting in chairs in rows like in a theater). If you are going to have a dance floor, DJ/Band, buffet tables, gift tables you will need to make allowances for this.

HOW MUCH SPACE DO I NEED FOR EACH TYPE OF TENT?

High Peak Tents need minimal additional space – as little as one to 5 feet greater than the tent size. Tents require a 15’ clearance away from fire pits and a 8’ clearance is required from overhead power line because power can jump.Our crews need space to work around the tent and they also need to park the delivery vehicle. Don’t forget to trim any tree branches hanging down and check if anything nearby could possibly interfere with the top of the tent. Trim tree branches BEFORE we arrive or you will be charged an additional wait time. **We need access to the site with our truck and trailer to deliver the tent. If our tent crew has to carry in all tent hardware by foot there will be an additional fee. **

WHAT KIND OF TENTS DO YOU HAVE?

High Peak 20’ x 20’ tents. They allow for approx. 40 guests seated on 4 x 6ft round tables or 4 x 8ft rectangular tables. These are structure and frame tents that are more like a free standing structure, only having perimeter (side poles) and no center poles. They are often used in areas of limited space or in close proximity to buildings or other structures where you are trying to get most tent in the smallest space and are great for areas where it is impossible to drill in the surface or where a center pole is unacceptable. Manufacturers always suggest the safest method is staking 5’ away from tent but since they are supported by the framing the stakes can be adjusted.

CAN THE TENT BE SET UP ON CONCRETE OR GRAVEL SURFACES?

Tent manufacturers always recommend staking because it’s safest. There are certain applications were staking is impossible or undesirable. Frame tents can be set up on concrete or gravel with using water barrels as concrete weights (vertical forces) which alleviate the need of drilling into the surface. Weighting is an added expense as it involves renting additional water barrels and water.

ARE SIDEWALLS INCLUDED IN THE PRICE?

Our high peak 20’ x 20’ tents have solid or windowed sidewalls available for $45 per wall.

CAN I DECORATE THE TENT?

Yes, but please do not use anything that will get to the white tent top and possible cause a color transfer. crepe paper, balloons, signs, etc. are a few examples of things that may induce color transfers which will require the tent top or sides to be specially cleaned or possibly replaced which will be the responsibility of the renter. All decoration has to be taken down before we arrive to take down the tents or you will be charged an additional wait time.

• DO NOT USE ANY DUCK TAPE ON POLES OR CANVAS!
• DO NOT TRY TO PUNCH HOLES IN THE CANVAS FABRIC!
• DO NOT INSTALL VERY HEAVY DECORATION ON THE TENSION CABLES OF TENT WITHOUT CONSULTING WITH US!

CAN I INSTALL LIGHTS?

We can run an extension cord thru the top or side of the tent as we install it and run down the poles. We can install lights either pointing down or reflecting upwards off the tent top. It’s helpful and necessary to have the power source available before the tent gets set up so it can be tested. We have a variety of different string lights available in our rental store. TIP: Always hang strings first and then install light bulbs. Lights have to be taken down before we arrive to take down the tents or you will be charged an additional wait time

CAN I BARBEQUE AND USE PATIO HEATERS UNDER THE TENT?

No. Barbecuing or cooking on open fire and the use of tall mushroom patio heaters under a tent will damage vinyl canvas of the tent and more important violates local fire codes.

ARE THERE SAFETY GUIDELINES FOR TENTS?

Moab Event Services follows the tent manufacturer instructions and safety guidelines when it installs the tents. Once installed, please do not adjust any of the tent components in any way. If you notice any changes to the tent structure such as sides flapping, tops sagging, straps loose, etc. notify Moab Event Services immediately so the tent can be re-secured.

WHAT ABOUT INCLEMENT WEATHER?

A tent is a temporary structure that doesn’t provide adequate protection from severe weather. In the event of extreme weather conditions, your guests should be immediately evacuated and advised to take shelter in buildings or cars nearby. In the event the tent got damaged in a storm, protect personal property in and around the tent. Please also read and get familiar with the tent evacuation guidelines on our website.

WHAT DO I NEED TO DO BEFORE YOU SET THE TENT UP?

1. Some cities require a “tent permit” – call your city hall to inquire about cost, requirements and what else you need to get. It is your responsibility to have all the appropriate permits and insurances in place.
2. Plan a side visit by all major vendors before you decide on the final tent location. Vendors during a site inspection will see more than you realize. Like for example, where does the water go if it should rain, electric source options, pedestrian flow between the facility and the tent, how accessible is the location for trucking in all equipment/catering supplies, how to make the event safe and many other issues.
3. If there are any underground sprinklers, septic tank/lines, or other underground utilities YOU must flag the heads, mark the lines with string and point these out to our crew installing the tent. We cannot see what is under the surface and take no responsibility for any damage to subsurface utilities/lines.
4. Clear the area in which the tent will be installed. Make sure the area is free of all obstructions PRIOR that our installers arrive. Mow, sprinkle, remove any pet feces the day BEFORE setup. Be sure to turn your sprinkler system off for the entire time the tent is set up.
5. Provide a detailed tent layout, we want to know where the tent is going before we arrive. Get us in touch with the person in charge of tent placement and provide us with a phone number to make sure that if this person can’t meet us at the installation site we can call for any questions.
6. Check on the local noise ordinance to avoid any later issues with the private or public landowner.
7. If the tent will be installed on a private property with neighbors, inform them about your event/party and let them know that there might be some additional noise for the day of your party or our setup and tear down.